Frequently Asked Questions
What if an appliance fails the safety check?
The Gas Safe safety check record will note the defect and the engineer will disconnect the appliance. You must have the fault rectified or the appliance replaced before re-connecting. Tenants should inform the landlord or managing agent immediately if they know or suspect a gas system to be unsafe.
Which gas equipment must be checked?
The checks apply to gas appliances and fittings installed and also to portable appliances such as LPG cabinet heaters supplied by the landlord. They do not apply to appliances owned by tenants or flues/chimneys connected to tenant's appliances. Safety checks do not apply where there are gas appliances in non-residential (i.e. commercial) parts of the building.
Can I ask the tenants to take responsibility for the gas safety checks?
No. However, a contract can be drawn up between landlord and tenant for an appliance or flue to be installed in a non-residential part of the building, for example a shop or public house, which then becomes the commercial tenant's responsibility.
What happens if I use a managing agent?
You need to ensure that the management contract clearly specifies who is responsible for arranging maintenance and safety checks and keeping records. If you need more information about this. Just email us.
What if my property is sub-let?
You, the landlord, may retain duties which overlap with those now acquired by the person subletting. In these cases close co-operation and clear allocation of duties needs to be agreed in the lease to ensure full compliance with the regulations.
How do I gain access to the premises for safety checks and maintenance?
You need to give your tenants at least 24 hours notice, preferably a weeks notice, that a Gas Safe Registered Engineer will be calling. This notice should also be given in writing.
How do I gain access if the tenant refuses me entry?
The lease agreement should allow you as landlord reasonable access. You should take "all reasonable steps" to ensure gas safety work is carried out, which may involve giving written notice to tenants requesting access, explaining the reasons. Keep a careful record of any such action in case you are refused access and you have to demonstrate the steps you have taken to gain access. If a tenant continues to refuse you access you may need to consider reporting the problem to your local Council - Environmental Health Officer to the Health & Safety Executive You may need to take court action for breach of contract as a last resort. Never, under any circumstances, should you enter without the tenant's consent or use force to gain entry
What do I need to do about gas appliances if I let commercial premises?
Commercial premises are not covered by the specific landlord annual gas safety check regulations, but they still need to comply with the general regulations and the common law duty on the landlord to ensure that all gas equipment provided for tenant use is safe. The lease or a separate contractual agreement should make it clear who has responsibility for annual maintenance and safety checks - tenant, agent or landlord. However, where tenancies are in multiple occupation premises and service charges apply it is usual for the landlord to arrange.
Can my bedroom contain gas appliances?
Since 31 October 1998, any room converted to use as sleeping accommodation should not contain the following types of gas appliances: A gas fire, gas space heater or a gas water heater (including a gas boiler) over 14 kilowatts gross input unless it is room sealed. A gas fire, gas space heater, or a gas water heater (including a gas boiler) of 14 kilowatts gross input or less or any instantaneous water heater unless it is room sealed or has an atmosphere-sensing device. If a room contains one or more of the above appliances and was used as a bedroom prior to 1998 then ask us to do a risk assessment to determine if it can still be used as a bedroom. If you are unsure of the safety of any gas appliance you should get one of our Gas Safe registered engineer to check it for you.